Onboarding
From offer accepted to fully set up — without anyone having to chase.
11 examples
Line manager heads-up
The moment a new hire is confirmed in Bayzat, their line manager receives an automatic notification —
with the start date, role, department, and everything they need to prepare. No more managers hearing
about new joiners on day one.
Why it matters
A prepared manager makes a better first impression — and a better first impression leads to a more
engaged employee from day one.
HR & PRO alert on new hire
When a new employee is added to Bayzat, HR and the PRO team are automatically notified with the
relevant details — so visa processing, documentation requirements, and compliance steps are initiated
before the start date, not after.
Why it matters
No last-minute compliance scrambles. Every administrative step is already in motion when the
employee walks in.
IT setup trigger
As soon as a new employee is added to Bayzat, an automatic request goes to IT to provision everything
they need — email accounts, system access, software licences, and hardware — based on their role and
department, before they arrive.
Why it matters
No day-one delays waiting for a laptop or access credentials. Everything is ready when they walk in
— because it was triggered the moment they were added.
Welcome email
On the start date, the new joiner receives an automatic, personalised welcome message — covering what
to expect in the first week, key contacts, company policies, the employee handbook, the org chart, and
any first-day logistics.
Why it matters
Every new joiner gets the same clear, warm first impression — regardless of who's in the office that
day or how busy things are.
Document collection reminders
Automated, sequenced reminders are sent to new hires to upload outstanding documents and complete
required forms — chased at set intervals until everything is submitted. No HR manual follow-up
required at any stage.
Why it matters
Employee records are complete from the start — and HR's time isn't spent on chasing what should be a
self-service process.
Team introduction
A tailored introduction is automatically sent to the new joiner's immediate team before they arrive —
sharing their background, role, and a short bio so colleagues know who's joining and why, before the
first handshake.
Why it matters
New hires feel expected — not like they're introducing themselves cold into a room that had no idea
they were coming.
Onboarding milestone reminders
Structured reminders go out to both the new joiner and their manager at key points throughout the
first 90 days — covering what's been completed, what's coming up, and any actions that still need to
happen.
Why it matters
Onboarding doesn't trail off after week one. There's a clear, consistent structure for the whole
journey — not just the first day.
Onboarding pulse surveys
Short automated check-ins are sent at the 7, 30, 60, and 90-day marks — designed to capture how the
new hire is settling in, what's working, what isn't, and where they might need additional support from
their manager or HR.
Why it matters
Most early attrition is preventable if caught in time. These check-ins surface issues before they
become reasons for someone to leave.
Manager check-in prompts
The line manager automatically receives prompts to schedule regular check-ins throughout the
onboarding period — timed around key milestones, so the right conversations happen at the right
moments rather than being left to chance.
Why it matters
Manager engagement during onboarding is one of the strongest predictors of retention. This makes it
consistent — not dependent on the individual manager's habits.
Probation end date auto-set
When a new employee is added to Bayzat, their probation end date is automatically calculated and
populated based on their start date and contract type. No manual entry. No room for it to be forgotten
or entered incorrectly.
Why it matters
Accurate probation records from day one — and no risk of a review deadline being missed because the
date was never entered or entered wrong.
Line manager auto-assignment
Line managers are automatically assigned based on rules tied to department, office location, or team —
so the correct reporting structure is in place from the moment the employee is created in Bayzat,
without anyone having to manually set it up each time.
Why it matters
Correct reporting lines from day one — and no risk of an employee sitting in the system without a
manager assigned because someone forgot to do it.
Offboarding
Structured exits that protect the business, respect the individual, and leave nothing unresolved.
7 examples
Resignation request flow
Employees submit resignation requests through a structured ticket in Bayzat — capturing their details,
notice period, and reason in a consistent format. The request triggers the approval flow automatically
and kicks off the offboarding process from the moment it's submitted.
Why it matters
Exits start with a documented, structured process — not a conversation that gets handled differently
every time depending on who's in the room.
Manager handover prompt
Once a resignation is confirmed, the line manager receives an automatic prompt to begin planning the
handover — with a structured task list to capture responsibilities, in-progress work, key contacts,
and anything the leaving employee needs to document before their last day.
Why it matters
Knowledge transfer starts the right way — immediately and with structure — not scrambled in the
final week when half the information is already out the door.
IT deactivation prep
When an exit is confirmed, IT receives an automatic notification to begin preparing for account
deactivation and device recovery — timed with enough lead time to ensure everything is ready before
the last working day, not after.
Why it matters
System access is revoked on time and hardware is recovered. IT doesn't find out about an employee
leaving from the facilities team on their last day.
HR & Finance exit alert
When an exit is confirmed in Bayzat, HR and Finance are automatically notified — with prompts to
prepare final documentation, calculate End of Service entitlements under UAE Labour Law, and close out
any open payroll items before the last working day.
Why it matters
Compliance and financial obligations are handled correctly and on time — not picked up under
pressure in the final days because no one was properly notified.
Employee exit checklist
The departing employee receives a personalised offboarding checklist covering everything they need to
return, complete, or sign off before their last day — equipment, access cards, outstanding expenses,
signed documents. Tracked automatically with follow-ups if items remain open.
Why it matters
Nothing is left hanging after someone leaves. The employee knows exactly what's expected, and HR
isn't spending time chasing outstanding items after the fact.
Farewell message
On the last working day, the departing employee receives an automatic, personalised farewell message —
covering how to return equipment, how to access their final payslip, what happens with their End of
Service, and what they can expect in the days that follow.
Why it matters
A well-managed exit leaves a positive last impression. Former employees become references, alumni,
and sometimes, future rehires. The last day matters.
Automatic access revocation
Bayzat access is automatically revoked at the end of the last working day — no manual deactivation
required. Depending on your integration setup, this can extend to connected systems including email,
internal tools, and third-party platforms.
Why it matters
System access is closed on time, every time — without anyone having to remember to do it, or finding
out three weeks later that it was never done.
Probation Management
Every review triggered, tracked, and fully actioned — regardless of how many are happening at once.
6 examples
Manager review notification
The line manager receives an automatic notification ahead of each employee's probation end date — with
enough lead time to complete the review form, arrange the conversation, and record the outcome before
the deadline, not after.
Why it matters
Probation reviews happen on time because the process starts early — not because someone happened to
check a spreadsheet the day before.
HR accountability follow-up
Alongside the manager notification, HR receives a separate, structured prompt to confirm that the
review has been completed and the outcome formally recorded — creating a layer of accountability
without requiring manual tracking or chasing.
Why it matters
Reviews don't slip through because HR is actively watching the process — not relying on the manager
to self-report that it happened.
Automated calendar invite
A calendar invite is automatically generated and sent to the relevant parties — manager and HR, or
manager and employee — for the probation review meeting, calculated based on the employee's end date
and configured lead time.
Why it matters
The meeting is in everyone's diary before anyone has to ask. No scheduling back-and-forth, no missed
meetings because someone forgot to set one up.
Structured outcome selection
Line managers select the probation outcome — passed, extended, or terminated — through a structured
flow inside Bayzat. The decision is formally recorded and automatically triggers the appropriate next
steps for whichever path is chosen.
Why it matters
Every probation decision is documented and immediately actioned — no ambiguity, no delays, no
informal conversations that never made it into the system.
Outcome-based stakeholder comms
Once a probation outcome is selected, HR and the employee are automatically notified — with messaging
tailored specifically to the outcome type (pass, extension, or termination), so every communication is
appropriate, timely, and consistent.
Why it matters
Everyone who needs to know is informed promptly — in the right way — without anyone having to draft
individual messages or make separate calls for each outcome.
Automatic Bayzat platform update
The probation outcome automatically updates the employee's record in Bayzat — an extension updates the
end date, a pass updates employment status, and a termination triggers the full offboarding workflow
immediately, with no manual data entry required.
Why it matters
Bayzat always reflects what's actually happened — no manual updates, no lag, no risk of the system
being out of sync with reality for days or weeks.